27 Dec How to use the Nautilus Contact Center Reporting Portal
At Nautilus, we sell more than just a telephony software. We’re selling a customer journey that’s clear, detailed, and easy to understand. We know that the real challenge for any contact center business is seeing how their performance is doing, what they can coach their agents on, and how to improve their overall call distribution. For that you need a reporting portal.
That’s why we designed the Nautilus Cloud Phone the way that we did: as a powerful tool to connect using VOIP, but with the reporting tools that reflect the numbers you need. Whether you’re a business that’s just starting or someone already established but looking to take your business to the cloud, let us help walk you through this step together.
A performance of a call center, regardless of its size, is and always will be based off of its efficiency. Couple that with a stellar customer service team and you have a winning ticket! But how can you measure efficiency?
By setting the right key performance indicators (KPIs).
Customer Service Efficiency
Every business has different KPIs that they can choose to set to gauge their performance. If you’re adopting the Nautilus Cloud solution for your company, the top metrics and KPIs you should be looking at are the following:
- Service Level Agreement
- First Call Resolution
- Average Talk Time
- Answer Rate
- Abandon Rate
- Average Handling Time
These KPIs are indicators for how your business is doing. But how exactly?
Service Level Agreement (SLA)
This is the measurement of a team’s success. In the context of our Nautilus Cloud Phone, this is the amount of time it takes before a call is answered. The default settings for the cloud phone is set at < 30 for your SLA, which means a call was answered less than 30 seconds after it comes in.
First Call Resolution
This is the ideal situation for any call/contact center. This is when a customer’s inquiry is resolved upon initial contact. This might be a little difficult to achieve when you don’t have the necessary tools and information needed.
Average Talk Time
As a contact center, this is one of the most important numbers you need to be aware of. How much time your agents spend on each call can greatly determine your overall business! Are they spending too much time on a call? Too little?
To put it simply, this refers to how quick and efficient your team is at answering the phones. Are they answering within the SLA your business has set?
A call is abandoned when a caller drops a call before it is answered by an agent. This is a good indicator for your business’ capacity to handle customer inquiries; if there’s a significant increase in your abandon rate it could mean that it might be time to increase your staff hiring.
Average Handling Time
This refers to the length of time each call lasts and paints a clear picture of how quickly and efficiently your agents handle customer inquiries. AHT is a common KPI for call centers as it allows you to track precious time and resources spent on each call. The goal here is to keep AHT at a minimum, and if the numbers reflected here are higher than usual, you’re compromising the overall customer journey.
Important parts of the Nautilus Reporting Portal
After signing up and being onboarded to Nautilus, you’re given access to the different tabs under the Nautilus Reporting Portal. Listed below are some key features you are likely to use.
Once logged into the Reporting Portal, you are greeted by a Dashboard showing all your relevant stats for the day. This is the main hub that you and your team can use to see the overall summary of your day.
We designed our dashboard to include important metrics regarding the performances of all your different queues. We tally everything from the total number of calls made, answered, and the number that were abandoned. We also compute different metrics like average talk time, wait time, answer rate, abandon rate, and other significant numbers.
The Nautilus Contact Center Solution is supercharged with different tools to help you maximize your call performance, agent performance, and overall call distribution.
The Wallboard is a great tool to help you keep track of significant numbers at a glance. It’s literally a virtual wallboard! Having a wallboard like this helps promote inter-organization engagement, and when teams are working towards the same metrics and are aware of their goals, they are bound to be held accountable. It keeps them engaged and hopefully motivated to exceed them.
This part of the reporting portal is focused more on how your agents are doing stats-wise and performance-wise. We included features here to help you track their status, what they’re working on, and how efficient they are at handling calls. The numbers reflected here can be used for a variety of reasons, but namely for coaching.
The performance of one agent can greatly determine the outcome of your company. So having the numbers to back up any decisions and coaching plans you end up going for is essential.
Reporting Portal: A Complete Call Journey
If there’s anything that we take the most pride in, it’s in the way we designed our Contact Center Solution to show a clear customer journey. Our system knows everything about an interaction, starting from when it first comes in to when it eventually ends. We call these things “events,” and are tracked from one significant part to another.
From a contact center perspective, this is integral to maintain accountability and efficiency. When a customer calls in and has their inquiry settled, they can easily call back and ask another. Having relevant data can help paint a clearer picture for the agent handling the next inquiry, and potentially avoid any pitfalls. When your team is aware of a customer’s past interactions and prior solutions offered to them, we can offer proactive and relevant solutions for their next one.
The Reporting Portal you need
Whether you’re a new contact center or someone just new to cloud solutions, everything you need is right here. Our software is designed with all the tools and reports you need to manage, maximize, and elevate your business.
Welcome to Nautilus.